PN0417-2
CYPS – Early Intervention and Safeguarding
Early Intervention – Youth Justice Service
Calderdale Metropolitan Borough Council of Town Hall, Crossley Street, Halifax, HX1 1UJ is registered with the Information Commissioners Office (ICO) under the provision of the Data Protection Act 2018. The Council takes its responsibilities as Data Controller under the Data Protection Act and UK GDPR very seriously. This privacy notice explains how your personal information will be processed if you receive support from Calderdale Council’s Youth Justice Service in connection with its Victim Restorative Justice service.
The Youth Justice Service has a statutory responsibility to process personal data as part of its’ role in preventing and reducing offending and increasing confidence of victims and the wider community that youth offending is being effectively addressed.
The type of information we will collect
The Following information will be collected either directly from you or from the police:
- Personal details such as name, address, contact details, date of birth, and gender
- Special category data such as ethnicity, disability and special educational needs
- Details of the incident or offence, any statements you made to the police, and any court dates relating to it
- Any previous relationship between you and the other party
- Records of our meetings and conversations with you, including your thoughts and feelings about the offence(s) committed and their impact on you, and any safeguarding risks
- Any agreed outcomes between you and the other party
- If under 18 years old, parent’s name, address, and contact details
Why we collect and hold this information
The personal data you have provided will be used to:
- Meet our legal obligations to prevent and reduce offending and increase confidence of victims and the wider community that youth offending is being effectively addressed
- Contact you to offer support
- Enable restorative work to support you and to support the young person to understand the harm they have caused
- Obtain feedback to help us to understand the effectiveness of the service and to develop and improve future services
Sharing your personal data
Victim information is kept by the police and the Victim Restorative Justice Service only. Any information shared with other services would only ever be with your explicit consent in order to provide specific support to you.
We will only ever share information about you with third parties where there is a legal basis for us to do so.
The lawful basis for the processing your data
We provide victim support under the Code of Practice for Victims of Crime, which sets out the services and a minimum standard for these services that must be provided to victims of crime by organisations.
We process personal information and special category data under the following GDPR lawful bases:
- Article 6(1)(a) and 9(2)(a) – Explicit consent
- Article 6(1)(c) – for compliance with a legal obligation to which the controller is subject as above
- Article 6(1)(e) – for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
- Article 9(2)(g) - processing is necessary for reasons of substantial public interest
- DPA 2018 Schedule 1 Part 2 (6) - statutory and government purposes.
The nature of our services means that we need to collect data about criminal offences. In order to collect this, we must comply with UK General Data Protection Regulation Article 10. The Council meets this requirement.
Retaining your personal information
Ongoing work with you is on the basis of your permission/agreement to receive support or to participate in the restorative justice programme, and we only keep your information for as long as you consent to working with the service. We store victim’s details securely and separately from details kept on offenders.
Your personal information will be securely destroyed when the restorative justice intervention in a case is at an end, or if you decline further involvement. Any information that is subsequently retained for evaluation purposes will be anonymous.
Your rights
The GDPR provides the following rights for individuals. Not all rights are absolute and therefore will only apply in certain circumstances:
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure
- The right to restrict processing
- The right to data portability
- The right to object
- Rights in relation to automated decision making and profiling.
You also have the right to complain to the Data Protection Officer if you feel that your data has not been handled in accordance with the law. You can contact the Council’s Data Protection Officer at information.management@calderdale.gov.uk.
You also have the right to lodge a complaint with the Information Commissioner’s Office at www.ico.org.uk