Calderdale Council is registered with the information Commissioners Office (ICO) under the provisions of the Data Protection Act 1998. The Council takes its responsibilities under the Act very seriously.
The information provided by you is collected purely for the purposes of providing you with a casual user record to be used with our Online Booking system or a Sports Services Membership. If your membership is payable by direct debit we will also use your details for the collection of payments from your bank.
We need to collect this information in order to maintain accurate records of your name, date of birth, contact details, eligibility for any discounts as well as details of any transactions and bookings made. Questions on Health and Emergency contact are optional and are for the safe guarding of any person under 18 whilst in our care.
Completion of this form/sharing your information with us constitutes explicit consent from you for us to process your data for this purpose. Details of all financial transactions made must be recorded accurately for compliance with HM Revenue and Customs regulations on financial accounting. In the event of a debt occurring we may share your contact information with the Council’s debt recovery agents.
You may withdraw this consent at any time by writing to Gary Byrnes, Sports Service Manager at North Bridge Leisure Centre, North Bridge Street, Halifax, HX3 6TE or by email to Gary.Byrnes@calderdale.gov.uk.
In addition you have the right to see what information is held about you, to have inaccurate information corrected, to have information removed from our system unless we are required by law or a statutory purpose to keep it and the right to complain to the Data Protection Officer if you feel that your data has not been handled in accordance with the law.
You can contact the Council’s Data Protection Officer at information.management@calderdale.gov.uk.
Your name, contact details, eligibility, transactions, bookings and any safeguarding information are recorded electronically on our system to maintain up to date records. This information will be kept for a maximum of 7 years or until such time as the data is reviewed by us or removed at your request.