Housing Garage Tenancies - privacy notice

PN0063-3
Housing - Privacy Notice Garage Tenancies

Calderdale Metropolitan Borough Council (the Council) of Town Hall, Crossley Street, Halifax, HX1 1UJ is registered with the Information Commissioner's Office (ICO) under the provision of the Data Protection Act 2018. The Council takes its duty as Data Controller under the Data Protection Act and the UK General Data Protection Regulation (GDPR) very seriously.

Types of personal information collected

The following information will be collected:

• Names
• Phone numbers
• Email Addresses
• Postal Address

Why we hold and collect this information

The information provided by you is collected for the purposes of:

• Assessing your application for a Housing Garage Tenancy Agreement.
• Where your application is successful, for entering you into an Agreement. 
• Service delivery, including administrating financial transactions.
• Prevention and detection of crime, including fraud.

Sharing your personal data

Your information may be shared with the Council’s Legal department for the purpose of maintaining accurate records, as well as the Council’s Financial Department for the purposed of taking payments associated with agreement. 

We may also share your information with our contracted enforcement agents, and contracted bailiff services, for the collect of outstanding monies. 

Retaining your personal Information 

Your name and contact details are recorded on the written agreement, on any correspondence to you relating to the tenancy and electronically on our system to maintain up to date records. This information will be kept for the duration of the tenancy agreement, and then a subsequent 6 years after its end or the end of any ensuing correspondence relating to the tenancy agreement.

The lawful basis for the processing your data

• Article 6(1)(b) – for the performance of a contract to which the data subject is party or to take steps at the request of the data subject prior to entering a contract.

Your rights

The GDPR provides the following rights for individuals. Not all rights are absolute and therefore will only apply in certain circumstances:

1. The right to be informed.
2. The right of access
3. The right to rectification
4. The right to erasure
5. The right to restrict processing.
6. The right to data portability
7. The right to object
8. Rights in relation to automated decision making and profiling.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact HousingLand@Calderdale.gov.uk if you wish to make a request or want to withdraw your consent, or write to the Housing Strategy and Growth Manager, Housing, Environment and Renewal Services, Calderdale Council, Princess Buildings, Halifax, HX1 1TS.

You have the right to complain to the Data Protection Officer if you feel that your data has not been handled in accordance with the law. The Council’s Data Protection Officer can be contacted at information.management@calderdale.gov.uk 

You also have the right to lodge a complaint with the Information Commissioner’s Office at www.ico.org.uk.