Parking permit applications - privacy notice

How we use your information

Calderdale Metropolitan Borough Council of Town Hall, Crossley Street, Halifax, HX1 1UJ is registered with the Information Commissioners Office (ICO) under the provision of the Data Protection Act 2018. The Council takes its responsibilities as Data Controller under the Act very seriously.

This privacy notice explains how your personal information will be used when processing permits including Contract permits, Off-peak permits, Resident and visitor permits, Suspended bays and parking waivers and School Street permits.

The type of information we will collect

The following personal information may be collected directly from you:

• Name and address.
• Company/business name and address (if relevant).
• Email address and telephone number(s).
• Vehicle registration number.
• Payment details.
• Other relevant information given along with your application, such as proof of residency and proof of vehicle ownership:
  • V5 document.
  • Tenancy Agreement.
  • Evidence of property ownership.
• Job Role, Line Manager, Directorate, Service and payroll number if you are a Calderdale Council employee applying for a permit under the salary sacrifice scheme or as an essential user.

Personal data already held about you on Calderdale Council’s Council Tax and Electoral services databases will be checked where necessary to ensure eligibility criteria/proof of residency is met.

Why we collect and hold this information

The purposes of processing your personal information are:

• For the administration, operation, enforcement and management of the various parking permit schemes in Calderdale.
• To process your application and where necessary check your eligibility for a parking permit.
• To prevent misuse of the Council’s car parks and ensure correct payment is collected.
• To setup monthly deductions from your pay for your use of the permit and to undertake statutory tax reporting to HMRC, if you are a CMBC employee.

Sharing your personal data

Your personal information will be shared with:

• Our software system provider (Imperial Civil Enforcement Solutions).
• Our HR service, if you are a CMBC employee.
• Our Community Safety team, Community Enforcement Officers and operational staff to perform permit checks.
• Our Highways service and their contractors if necessary, in order that they may carry out statutory works to the highway.
• The DVLA, who have access to your data if held on the Penalty Charge Notice (PCN) system.
• The Cabinet Office as part of the National Fraud Initiative (NFI) data matching exercises.
• The Council’s contracted enforcement agents – CDER Group, Equita and Jacobs.
• Other services in order to recover outstanding debts including the Traffic Enforcement Centre (TEC) and Traffic Penalty Tribunal (TPT).

Calderdale Council is required by law to protect the public funds it administers. It may share information provided to it with other bodies responsible for auditing or administering public funds, to prevent or detect fraud. We will never share your personal information with third parties without your consent unless the law allows us to do so.

The lawful basis for the processing your data

Personal data is processed under the following lawful bases:

• Article 6(b) - for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
• Article 6(c) - for compliance with a legal obligation to which the controller is subject (the Network Management Duty under section 16 of the Traffic Management Act 2004).
• Article 6(e) - for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Retaining your personal information

Your data will be retained for as long as you are a permit user and a maximum of 3 years from date of the issue of the last permit application, at which time the information will be securely destroyed.

Your rights

The GDPR provides the following rights for individuals. Not all rights are absolute and therefore will only apply in certain circumstances:

1. The right to be informed.
2. The right of access.
3. The right to rectification.
4. The right to erasure.
5. The right to restrict processing.
6. The right to data portability.
7. The right to object.
8. Rights in relation to automated decision making and profiling.

You also have the right to complain to the Data Protection Officer if you feel that your data has not been handled in accordance with the law. You can contact the Council’s Data Protection Officer at information.management@calderdale.gov.uk.

You also have the right to lodge a complaint with the Information Commissioner’s Office at www.ico.org.uk

If you wish to make a request to exercise your rights or want more information about parking permits, please email: parking@calderdale.gov.uk