Calderdale Metropolitan Borough Council of Town Hall, Crossley Street, Halifax, HX1 1UJ is registered with the Information Commissioners Office (ICO) under the provision of the Data Protection Act 2018. The Council takes its responsibilities as Data Controller under the Data Protection Act and UK GDPR very seriously.
This privacy notice explains how your personal information will be processed by our Prevent team:
The type of information we will collect
The categories of information that we collect, process, hold and share under Channel include:
- Personal information
- Personal details
- Family details
- Lifestyle and social circumstances
- Goods and services
- Financial details
- Employment and education details
- Housing needs
- Visual images, personal appearance and behaviour
- Licenses or permits held
- Student and pupil records
- Business activities
- Case file information
- Births and deaths data
- Special classes of personal data
- Physical or mental health details
- Racial or ethnic origin
- Sexual orientation
- Religious or other beliefs of a similar nature
- Trade union membership
- Political affiliation/opinions
- Offences (including alleged offences)
- Criminal proceedings, outcomes and sentences
Why we collect and hold this information
- Ensure you/other people are safeguarded from harm
- Fulfil our legal obligation for the delivery of Channel duties which are set out in Section 36 of the Counter-Terrorism and Security Act 2015 (CTSA).
- Evaluate and improve Calderdale’s Prevent and Channel Programme
- Identify local trends and patterns to inform future practice and support.
Sharing your personal data
Your information may be obtained from, and shared with, the following organisations/ services as necessary to deal with a Prevent request:
- Family, associates, or representatives of the person whose personal data we are processing
- Healthcare, social and welfare organisations
- Educators and examining bodies
- Local and central government
- Professional bodies
- Police forces, non-home office police forces
- Registered Providers of Housing
- Private Sector Landlords
- Voluntary and charitable organisations
- Faith organisations
- Students and pupils including their parents, guardians, carers or representatives
- Courts, prisons
- Partner agencies, approved organisations and individuals working with the police
- The Youth Justice Board
- Other internal council services
- The Information Commissioner’s Office (ICO)
- Third parties that you have authorised to represent you
We will only ever share relevant information about you with third parties where there is a legal basis for us to do so.
The lawful basis for the processing your data
We need to collect this information in order to meet our obligations under the following legislation (but not limited to):
- Section 36 of the Counter-Terrorism and Security Act 2015
- Data Protection Act 2018
- UK General Data Processing Regulation (GDPR)
We process personal information under the following GDPR lawful bases:
- Article 6(1)(a) – the individual has given clear consent for the council to process their personal data for a specific purpose
- Article 6(1)(c) – for compliance with the legal and statutory duties the Council is subject to under legislation as above
- Article 6(1)(d) – where it is necessary to protect someone in an emergency
- Article 6(1)(e) – for the performance of our public task
Where the information we process is special category data, the additional bases for processing that we rely on are:
- Article 9(2)(b) – employment purposes
- Article 9(2)(c) – to protect someone in an emergency
- Article 9(2)(f) – legal cases
- Article 9(2)(g) – reasons of substantial public interest (with a basis in law) under condition (6) Statutory and government purposes (prevention of crime)
- Article 9(2)(h) – where it is necessary to deliver social care services
- Article 9(2)(j) – for archiving, research or statistical purposes
Retaining your personal information
Your personal information will be kept for a period of 6 years after the date of closure of your case and will then be securely destroyed.
Your rights
The GDPR provides the following rights for individuals. Not all rights are absolute and therefore will only apply in certain circumstances:
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure
- The right to restrict processing
- The right to data portability
- The right to object
- Rights in relation to automated decision making and profiling.
You also have the right to complain to the Data Protection Officer if you feel that your data has not been handled in accordance with the law. The Council’s Data Protection Officer can be contacted at information.management@calderdale.gov.uk. Here is a guide to exercising your rights.
You also have the right to lodge a complaint with the Information Commissioner’s Office at www.ico.org.uk