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Test and Trace support payment - privacy notice
View our latest privacy notice for the NHS Test and Trace support payment.
Privacy Notice - How we use your information
Calderdale Council of Town Hall, Crossley Street, Halifax, HX1 1UJ is registered with the Information Commissioners Office (ICO) under the provision of the Data Protection Act 2018. The Council takes its responsibilities as Data Controller under the Act very seriously.
This privacy notice describes how we will use your information to process your application for a Test and Trace Support payment to support self-isolation or caring for a child self- isolating.
The type of personal information collected
The following information will be provided on your application form by yourself or the person submitting it on your behalf:
- Contact details - name, address, email address and telephone number.
- Date of birth and National Insurance number .
- The name of the person completing the application if made on behalf of the applicant.
- Whether you have been contacted by NHS Test and Trace, and your NHS Test and Trace ID number, if applicable.
- The start and end dates of your isolation period.
- Employment status and income details.
- Details of benefits received.
- Bank account details.
- Your child’s name, date of birth, school or childcare setting attended, if applying for support to care for a child self-isolating.
In addition, we will receive information from the Department for Health and Social Care (DHSC) to confirm isolation requests and the Department for Work and Pensions (DWP) to confirm benefits awarded to you.
The purpose of processing your Information
The personal data that we collect will be used to check your eligibility for a Test and Trace Support Payment and the Discretionary Payment, process your application, make payments to you, and to provide you with advice about any other local support that may be available to you.
We may also use your personal data for benefit accuracy checks, and when making a payment under the scheme we will validate bank account details to ensure they align with the applicant for anti-fraud purposes.
Sharing your information
Your information will be shared internally with our Council Tax service to check the address details you have given correspond with our council tax record for that address.
We will share your information externally with the Department for Health and Social Care (DHSC), Her Majesty’s Revenues and Customs (HMRC) and the Department for Work and Pensions (DWP).
If applicable we will also contact your child’s school or childcare provider as part of the verification checks as required.
We will not share your information with any other third parties unless we are required to do so by law.
The lawful basis for processing your information
- Article 6(1)(e) - Processing is necessary for the performance of a public task or in the exercise of official authority vested in the controller.
- Article 9(2)(b) - Processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law.
- Schedule 1, Part 1(1) – is necessary for reasons of employment, social security and social protection.
How long we will keep your information
Your personal information will be held for a maximum of seven years and will then be securely destroyed.
Your rights
The GDPR provides the following rights for individuals. Not all rights are absolute and therefore will only apply in certain circumstances:
- The right to be informed.
- The right of access.
- The right to rectification.
- The right to erasure.
- The right to restrict processing.
- The right to data portability.
- The right to object.
- Rights in relation to automated decision making and profiling.
You also have the right to complain to the Data Protection Officer if you feel that your data has not been handled in accordance with the law. You can contact the Council’s Data Protection Officer at information.management@calderdale.gov.uk. You also have the right to lodge a complaint with the Information Commissioner’s Office at www.ico.org.uk.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us at information.management@calderdale.gov.uk, if you wish to make a request.