Admission process

We must operate this scheme for children due to start school in September 2025. (Education Act 2002 and School Admissions Regulations 2012.)

It is to make sure every child in a local authority receives only one offer of a school place. National offer day for children who start:

• Secondary school in September 2025 is 3rd March 2025.
• Primary school in September 2025 is 16th April 2025.

Our scheme woks in such a way that all parental preferences are considered equally. However, the schools have to be expressed in order of preference. In the event of a child being eligible for a place at more than one school, only one offer of a place will be made. This will be at the highest expressed preference of school for which the child is eligible. (For the purpose of clarity, priority is not given to first preferences over any lower preference. Over-subscription criteria dictates priority for places).

A pupil’s current school will only be considered as a valid feeder school (where this forms part of an individual schools oversubscription criteria) for a Secondary school application, where:

• A pupil has been on roll and attended from the first school day of September 2024 until the date the allocation of places takes place.
• Unless a house move over a distance of 3 miles has taken place between 1st September 2024 and 31st December 2024. (As determined by a straight line measurement.) This applies to house moves into and within Calderdale.

The correct evidence must support, such as:

• a solicitor’s letter to confirm the completion of a house purchase;
• or a copy of a rental agreement for a property in Calderdale
• Note: Either the above must be relevant to residency.

Parents of children resident in Calderdale can express up to five preferences for schools, including schools in other local authorities. For out of authority schools however, they should contact the relevant local authority for information about the school’s over-subscription criteria.

Parents of children who reside outside Calderdale must not complete Calderdale’s online application, even if their child currently attends a Calderdale nursery or a Calderdale Primary school. They must complete their home authority’s application form to express any preferences for Calderdale schools.

Eligibility for school places is determined by the over-subscription criteria published for each school. Parents should read the school’s over-subscription criteria very carefully before expressing their preferences. This details how priority will be determined for applications to a school in the event there are more applications received than places available.

Some schools require a supplementary application form. If any parent submits a supplementary application form, it will not be regarded as a valid application unless an online application is submitted to the Local Authority with that school expressed as a preference.

In line with the co-ordinated admissions scheme, Calderdale Council will send details of preferences expressed for out of authority schools to all the relevant local authorities. Similarly, all other local authorities will send details of preferences for Calderdale schools to Calderdale Council.

Legislation dictates that when allocating school places the highest priority is given to children who:

• are in public care;
• or have previously been 'Looked After'. This includes those who the admission authority believe to have been in state care outside England, but ceased to be due to being adopted. 

Previously looked after children are children who were looked after but ceased to be so because they were adopted (or became subject to a child arrangements order or a special guardianship order) immediately following having been looked after.

Applications for children of service personnel with a confirmed posting to the Local Authority area will be considered in advance of the family moving in to the area.

Where possible an application must be included in the normal admission round. An official letter, such as a posting notice or letter of support from the Commanding Officer, should be sent to the Local Authority as soon as possible. This should include the relocation date and the unit postal address. Until a fixed address is available, the unit postal address will be used and a school place allocated accordingly.

The Local Authority will not refuse a child of UK service personnel a place because the family does not currently live in the area. It is also not permitted to reserve places for these children.

Children will be considered to be siblings if any brother or sister (including step siblings living at the same address) have been formally offered and have accepted a place at the school. This will not apply if the sibling is in the final year at the school.

Children who hold a British Citizen passport or children whose passport has been endorsed to show they have the right of abode in the country, are entitled to apply for a place at a maintained school. The passport or visa should be made available for inspection before an offer of a school place can be made.

Applications on behalf of children currently living outside the UK will be considered. Although, until the child is resident in the country their home address will be considered to be their place of residence outside the UK. (An exception could be for children of parents who return from foreign postings, such as UK service personnel.)

Applications for an over-subscribed school and parental preference cannot be met

An alternative school place within the Local Authority will not be offered until the child is resident in Calderdale.

Parents/guardians have the legal right to state the school they prefer their child to attend. The admissions authority has a duty to meet their stated preference unless:

1. This would prejudice the provision of efficient education or the efficient use of resources.
2. Or for a voluntary aided or denominational school, this would be incompatible with the admission arrangements made by the school governors which are designed to preserve the religious character of the school.
3. Or where a school whose admissions arrangements are based wholly or partly on selection by reference to aptitude or ability and this would be incompatible with selection under these arrangements (Secondary schools only).

In the case of (1), each school has an Admission Number which indicates the number of pupils that the admissions authority can admit to the school. For details of the Admission Number for each school, see: Search for schools.

In the context of the Department for Education's 'School Admissions Code' on admissions to school and the relating legislation:

• the Local Authority is responsible for administering the co-ordinated admissions arrangements for all maintained schools and academies in Calderdale.

Parents are asked to complete their application very carefully, giving particular attention to the over-subscription criteria for the schools in which they have an interest and to ensure they make realistic preferences for schools.

Only one application per child will be accepted and processed. It is therefore imperative that parents agree on the preferences to be submitted in order that the application is not disadvantaged. The Local Authority will not deal with multiple applications for the same child.

Note: Naming only one school will not guarantee that your child is allocated a place at that school and parents are urged to use the opportunity to express up to five preferences for schools in order of preference.

It is important for parents to give details of any siblings that:

• permanently resident in the same household;
• and attend the preferred school or associated junior school (excludes pupils in their final year).

Note: Cousins or other relatives who live in the same household do not count as siblings.

Parents must give their child's permanent home address on their application. The allocation of a school place will be made using the child’s permanent home address as at the close date.

Childcare and travel arrangements are not taken into account when allocating places.

Please note: Nursery provision is not available at every school. Admission to a nursery class does not give priority for a place at a Reception class of that school. (Unless stated within the school's oversubscription criteria.)

No advantage is given on the grounds that a parent applied for admission earlier than other parents. (As long as applications are received before the closing date.)

The admissions authority will assume the parent has given careful consideration as to how their child will get to and from school in respect of each school expressed as a preference.

Preferences cannot be amended after the close date, unless a house move has taken place and the following apply:

For Primary applications

• A move has been completed between 15th January 2025 and 15th February 2025;
• and is over 2 miles, as determined by a straight-line measurement.

For Secondary applications

• A move has been completed between 31st October 2024 and 31st December 2024;
• and is over 3 miles, as determined by a straight-line measurement.

The application must be supported by appropriate evidence (for example a solicitor’s letter confirming the completion of a house purchase or a copy of a rental agreement for a property located within Calderdale).

We reserve the right to ask parents for this.

Parents must give their child’s permanent home address on their application. The allocation of a school place will be made using the child’s permanent home address on the close date:

• 31st October 2025 for Secondary.
• 15th January 2026 for Primary.

A child's permanent home address is defined as 'the main or only residence where they usually live with their parent'. You must use the address where the child lives for the majority of the week.

In cases of equal shared care both parents must agree which address will be used on the application.

If there is no agreement, we will use the address where the child is registered with the primary school. If not applicable, we will use the address registered with their doctor at the closing date.

The Authority will investigate where there is a discrepancy between the address on the application and its records.

It is the parent’s responsibility to provide information to prove the child’s permanent home address, as requested by the Authority.

It is for the Authority to determine if, on the balance of probability, the address given on the application is the child’s permanent home address.

It is recognised that a child may be residing at a temporary address as at the close date. A temporary address will only be considered in exceptional circumstances. Examples include:

• the child's permanent home address has to be vacated due to structural damage;
• the child is homeless.

It is the parent’s responsibility to provide evidence of their exceptional circumstance and evidence that their child is not residing at a temporary address to gain advantage in obtaining a school place. A parental relationship breakdown will not normally be regarded as an exceptional circumstance.

When allocating school places, the Authority will only consider the child’s permanent home address as at the close date. An intention to move to another address is not taken into consideration until such a move has actually taken place and proof is available that the new address is the child’s permanent home address.

If the Authority finds that a false address has been given the allocated school place may be withdrawn.

Children in infant schools transfer to junior schools at the start of the academic year in which they become eight (year 3).

Below is a list of infant and their associated junior schools.

Please note: Attendance at a particular infant school does not automatically guarantee a place at the associated junior school. Please refer to individual schools’ over-subscription criteria.

It is the Authority’s policy to admit children to Reception classes at the start of the academic year in which they become five years old. For example, if their fifth birthday falls between 1st September of the year of admission and 31st August of the following year, both dates inclusive. This makes sure all children can have three full years of education in an infant department. By law, parents do not need to send their children to school until the start of the term after their fifth birthday. Although, it should be noted that the first two terms give a most important foundation for future education. A Reception place cannot be deferred beyond the summer term of the academic year in which the child becomes five.

Parents of children who are not of compulsory school age may request their child attends Reception class on a part time basis. Arrangements regarding this must be made with the allocated school.

Parents of a summer born child (1st April to 31st August) may request that they:

• do not start school until the September after their fifth birthday;
• and are admitted out of their normal age group (into reception rather than year 1).

The decision to admit outside of a child’s normal age group is made on the basis of the circumstance of each case.

Parents must still apply for a school place by the close date of 15th January 2025. In addition to this they must contact the Local Authority to request a separate application to apply for admission outside the child’s normal age group.

The application to apply for admission outside of the child’s normal age group will be provided by the Admissions Team upon a request from parents. Parents must return the application to the Local Authority, along with any accompanying evidence, by the close date of 15th January 2025.

On receiving an application for entry outside of a child’s normal age group, we will:

• convene a panel to consider the request.
• This may include, where appropriate, representatives from:
  • The admission authority.
  • The Early Years Team.
  • The Special Educational Needs Team.
  • Virtual Schools.
  • The preferred school.

When they consider a request, the panel will look at:

• The parent’s views.
• Information about the child’s academic, social and emotional development.
• Where relevant, the child’s medical history and the views of a medical professional.
• The views of the head teacher of the school.
• Information from any professional persons regarding the child’s best interests.

They will make decisions based on the individual circumstances in each case and the best interests of the child concerned.

If the parental request for admission outside the normal age group is agreed, a separate application for a place in the next cohort would have to be made by 15th January 2025. There would be no guarantee that a place would be offered at the preferred school.

If the parental request for admission outside the normal age group is refused, the formal application which has already been submitted by 15th January 2025 will be processed.

When informing a parent of its decision, the Local Authority will set out clearly the reasons for its decision.

Parents who are refused a place at a school have the right to appeal to an independent appeal panel. They do not have the right to appeal if they have been offered a place and it is not in the year group they would like.

If parents are dissatisfied with the outcome of their request for admission outside the normal age group, they have the right to complain through the Local Authority’s complaints procedure.

Parents/guardians are assured that every effort is made to offer their child a place at their preferred school. Many schools have more applications than there are places available. When a school is oversubscribed, places are allocated using the admissions/oversubscriptions criteria. There are common Admission criteria for secondary schools and primary schools for a number of schools within Calderdale. Calderdale Council will then determine which school should be allocated where a child is:

• Eligible for a place at only one of the preferred schools, that school will be allocated to the child.
• Eligible for a place at more than one of the preferred schools, they will be allocated a place at whichever of these is the higher ranked preference on their application form.
• Resident in Calderdale and is not eligible for a place at any of the preferred schools, they will be allocated a place at the nearest school with vacancies, within Calderdale. For Primary schools only, this will be within a two-mile walking route wherever possible. For Secondary schools only, this will be within a three-mile walking route wherever possible.

Parents of children resident in Calderdale will be notified of their allocated school by email on:

• 3rd March 2025 for Secondary places;
• and 16th April 2025 for Primary places. 

Parents will also be able to log into their online account to view their allocation.

For parents who asked to be notified via letter, offer letters will be sent to them on:

• 3rd March 2025 for Secondary places;
• and 16th April 2025 for Primary places.

Offers of school places for residents outside the Calderdale area will be notified by their home local authority/ Even if a Calderdale school is to be offered.

The offer notification will give:

• The name of the school at which a place is offered and the deadline for accepting the place. If a parent does not respond by the deadline, it will be assumed that they have accepted the place offered.
• The reason why the child has not been offered a place at any other schools preferred.
• Advice to parents if they wish to be considered in the reallocation process for any places that might become available. (Please see Reallocations).
• Information about the statutory right of appeal against any decision to refuse a place. (See: Appeals for School Admissions.)

If none of the preferred schools can be allocated, due to over-subscription, the Authority will offer a place at the nearest school to the family home where vacancies exist. (Distance in this instance will be calculated using a suitable walking route and will be within 2 miles for Primary schools and 3 miles for Secondary schools, wherever possible. This applies to Calderdale residents only).

We will not confirm the allocation of a school place to any parent, under any circumstances, prior to the national offer day. Please also note that confirmation of places will not be given over the phone.

Parents of children in Year 9 and Year 11 need to be aware there is an option for their child to transfer to a University Technical College (UTC) in either Year 10 or Year 12.

There are currently no UTC’s in Calderdale. The nearest (within an hour’s travel distance) are:

• UTC Leeds;
• UTC Sheffield City Centre;
• UTC Sheffield Olympic Legacy Park;
• UTC Bolton;
• and UTC@MediaCityUK, Salford.

Impartial careers information, advice and guidance to young people in Years 7-11 is available at the Calderdale secondary schools. You can also check the UTC’s websites.

We must operate a coordinated admissions scheme for children that start primary school or transfer from primary to secondary school.

2026

• Co-ordinated Admissions Scheme Primary Schools 2026(PDF 130KB)
• Co-ordinated Admissions Scheme Secondary Schools 2026(PDF 130KB)

2025

• Co-ordinated Admissions Scheme Primary Schools 2025(PDF 123KB)
• Co-ordinated Admissions Scheme Secondary Schools 2025(PDF 109KB)

2024

• Co-ordinated Admissions Scheme Primary Schools 2024(PDF 115KB)
• Co-ordinated Admissions Scheme Secondary Schools 2024(PDF 177KB)

This table shows the published admission numbers for primary schools:

This table shows the published admission numbers for secondary schools:

2026

• Community and Voluntary Controlled Primary Schools
• Community Primary Schools.

2024 and 2025

• Community and voluntary controlled primary schools and academies.
• Admission criteria for secondary schools.

The School Admissions Code requires us to submit a report to the Office of the Schools Adjudicator. This is on aspects of the admission arrangements of the relevant schools in our area.

• Report to the schools' adjudicator - October 2024(PDF 248KB)

A 'looked after child' or a child who was previously looked after but immediately after being looked after became subject to an adoption, child arrangements or special guardianship order. This includes those who appear to the admission authority to have been:

• in state care outside of England;
• and ceased to be in state care as a result of being adopted.

A looked after child is a child who is:

• (a) in the care of a local authority;
• or (b) being provided with accommodation by a local authority in the exercise of their social services functions. (See the definition in Section 22(1) of the Children Act 1989).

Children attracting Pupil Premium are those who have been registered for free school meals (FSM) at any point in the 6 years prior to the closing date for registering for the test.

The school will require evidence of Pupil Premium registration and reserves the right to withdraw the offer of a place if the offer has been made on the basis of an incorrect, fraudulent or misleading application. Parents of children attracting Pupil Premium must have ticked the Pupil Premium box when registering their child for the test.

Parents will need to provide evidence of Pupil Premium registration to the schools no later than the end of the September in the year of application. Any evidence received after this date will be considered as late and will only be considered after the main round of allocations has been made.

Defined as:

• Full/half brother or sister.
• Step brother or sister.
• Adoptive brother or sister.
• Children of parents living together in the family household.

The sibling must still be on roll at the school when the applicant is due to start at the academy.

Please note: Cousins or other relatives living in the same household will not count as siblings.

In the case of twins or other children from multiple births (or two or more siblings in one year group) and where there is only one place available, the applications will be considered together as one application.

This will be determined by a measured straight line on a map from the designated school gate to your home.

• Distances will be calculated using the our GIS (Geographical Information System).
• No other method of measuring distance will be used.
• Each property has a coordinate taken from Ordnance Survey Address-Point data. This is the point from which distance measurements will be taken.

If two or more children live the same distance from the school, it will be decided by random allocation. This will be independently verified.